Lesson & Service Provider Agreement

Thank you for your interest in partnering with our school to provide lessons and services to our students. In order to facilitate invoicing for families and HCOS Providers we provide an annual purchase order number that can be used to bill HCOS directly. We invite you to read through and complete the form below to become an HCOS Provider. Please note, all PO#s expire on April 15th each year. At that time families will be issues a new PO# for the coming school year.
Information for Invoicing HCOS

Criminal Record (CRC) Policy
All lesson & service providers must adhere to our CRC policy before payment will be issued. Please contact our Kelowna office at 250-862-2376 for the CRC requirement that pertains to your situation (Individual or Corporate).
HCOS cannot accept RCMP Criminal Record Checks payable to an individual. This must be done through the BC Ministry of Justice.
Processing of Invoices
We do not process invoices for lessons, sports, services or activities until October. Any lessons requiring payment prior to October are the parent’s responsibility. We can cover service dates up to the end of January in the first payment (Term 1) and will begin accepting February – June invoices at the end of January for Term 2. We do not pay for a full year up front.

HCOS will pay for service dates up to the end of June only. We do not pay for summer programming
Rentals
HCOS is unable to pay for rentals including but not limited to, equipment (i.e. music instruments), costumes, or supplies.
Invoices
Please provide separate invoices for each student with a breakdown of lessons and services. In addition, ensure the following information is provided:
- A valid PO#
- Start and End dates for the lessons or services
- A breakdown of the GST charges if applicable
- Vendor details including, payable name, complete mailing address, email, phone number
Submitting Invoices
All providers must submit invoices via the HCOS - Lesson Invoice Submission Form. Providers can submit directly via the form or upload an invoice. Incomplete invoices or those sent via email will not be processed
The contract for lessons or services is between the parent and the vendor, not with HCOS. If, after we receive an invoice, we determine the family does not have sufficient funding to cover the lessons or services, the invoice will be re-directed to the parent for payment.
Terms of Payment
All invoices will be processed within 30 days of receipt by HCOS starting in October.
Refunds
Refunds for lessons or services paid for by HCOS must be made to HCOS, not the family. Please make refund cheques payable to Heritage Christian Online School and mail to Accounts Payable (address below).
If you would like to participate in this program please fill out and submit the form below. The HCOS office will contact you shortly and send you detailed instructions regarding obtaining a CRC. A copy of this agreement will be provided to the email entered below.
Mailing Address
Heritage Christian Online School
attn: Accounts Payable
905 Badke Road
Kelowna, BC V1X 5Z5
Date Date / MM / DD YYYY
Lesson Provider (Vendor) Name Lesson Provider (Vendor) Name First Last
Will your Payable To name be an Individual name or a Company name?

Will your Payable To name be an Individual name or a Company name? Individual Name Company Name
Payable To

Please enter the correct name to include in the Payable To field on cheques the payable to name must correspond to the CRC name you have on file.
Mailing Address Mailing Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Phone Phone - ### - ### ####
Email
Type of Service Provided

Lesson & Service Provider Agreement

Lesson & Service Provider Agreement

Information for Invoicing HCOS